The organizer's checklist for show day
Everything to check before the doors open, from badge printers to the dashboard.
Show day goes smoothly when the last checks happen the evening before, not at 8am with the doors about to open.
The evening before
- Print a test badge from every printer, for every role.
- Pair each kiosk with its printer and scan a test QR code.
- Load spare paper and ribbons at every gate.
- Check that staff can sign in to the scanning app.
One hour before doors
- Open the live dashboard on a screen in the operations room.
- Confirm the venue Wi-Fi, and have a mobile hotspot ready at each gate.
- Brief gate staff on walk-ins, VIPs and lost QR codes.
During the show
Watch the busiest gate in the dashboard and move staff when the line grows. Keep one person free to fix printers and kiosks.
